Lebanese American University

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Wednesday December 12, 2018

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Residence hall handbook (Beirut)

Welcome

Dear Students,

Welcome to the LAU Student Residence Halls. Whether you are a new or returning student, this handbook is designed to serve you as a comprehensive reference for living on-campus. Its goal is also to advise you of the policies and regulations that are required for communal living in LAU’s student residences.

Your decision to live on campus comes with a responsibility to abide by the university’s rules and regulations, by signing your housing application and contract, you have agreed to follow LAU’s Residence Rules and Regulations. These policies are designed to ensure a pleasant, safe, secure, and fair standard of living in your residential community for everyone. This goal can only be met with your cooperation.

Please remember that all of the residential publications should be read carefully and retained by you for reference throughout the year. Should you have any questions please feel free to ask your Residence Hall staff, and do not hesitate to inform us how our programs, services, and facilities can best serve you.

We wish you all a happy and productive year!

Staff

The Residence Hall has a Supervisor and an assistant responsible for the efficient operation of the hall. They supervise the Floor Assistants, coordinate hall functions, provide advice and discipline when necessary and perform administrative duties.

Floor Assistants are student employees responsible for facilitating and enhancing the well being of the residents of the floor(s) to which they are assigned.

Key Residence Hall Staff Contacts:

Dr. Raed Mohsen, Dean of Students Ext. 1394
Ms. Assia Kanaan, Residence Hall Supervisor Ext. 3200

Useful phone numbers

Residence Hall

RH Office/ Capital Suites Ext. 3202
Reception Desk/ Capital Suites Ext. 3201
Security Ext. 1191

Key campus extensions

Admissions Office Ext. 1162
Business Office Ext. 1205
Cafeteria Ext. 1151
Campus Services Ext. 1107
Dean of Students Office Ext. 1156
Financial Aid & Scholarships Office Ext. 1461
Gymnasium Ext.1167
Library Ext. 1213
Registrar Ext. 1312
Medical services Ext. 1040
Operator Ext. 01

Policies

Absence

Residents who plan to stay overnight outside of the residence must sign out at the security desk prior to leaving and sign back in when they return to the hall.

 

Residents are required to notify the hall supervisor before leaving for a holiday.

Alcohol

Alcoholic beverages may not be stored or consumed on the premises of the Residence Hall at any time under any circumstance.

Curfew Hours

The outer doors of the Residence Hall are open from 6:30 a.m. until midnight (12 a.m.) daily, except for Friday and Saturday nights when they remain open until 2 a.m.

Any resident seeking to stay out past curfew hours must submit a “Permission of Outstay” form. This form must be signed by the parent or legal guardian in person and submitted to the residence hall supervisor.

If no such permission is granted, residents must abide by the stated curfew hours of the Residence Hall.

All residents who do not have “Complete Freedom of Outstay” permission must observe the following procedure:

  • Residents with “Partial Freedom” permission must sign their name at the security desk prior to 12 a.m. (midnight), from Sunday-Thursday, except holidays.
  • Residents with “No Outstay” permission must sign their name at the security desk EVERYDAY as follows:
    • From Sunday-Thursday prior to 12 a.m. (midnight)
    • On Friday and Saturday prior to 2 a.m.

Guests

Overnight guests of the same gender are allowed to spend the night in the resident’s room only after filling a Guest Request Form and submitting it to the Residence Hall Supervisor for approval.

Visitors of the same gender ONLY are permitted inside a resident’s room. Visitation hours are from 8 a.m. until 10 p.m. Guests are permitted to enter after signing in at the front desk, and they must also sign out before departure.

Residents are responsible for the behavior of their guests, and must bear all consequences for any violation of the hall’s regulations by their guest.

Noise

Excessive shouting, loud disturbances, or the playing of recorded music, musical instruments, radios, or televisions at a loud volume is prohibited in the residence hall. Annoyances should be discussed with the person(s) causing the disturbance and/or the Residence Hall staff. If after reasonable warning a student persists in creating excessive noise, administrative action may be taken.

Pets

Pets or any other animals are not permitted in the Residence Hall at any time.

Quiet Hours

At all times residents should be respectful of other residents by controlling their noise, and should be especially conscious of noise levels after quiet hours have begun. Residents with noise complaints are encouraged to contact the room with the noise violation requesting them to lower their noise. In case of non-cooperation, the resident with the complaint should contact a staff member to report the problem.

Room Furnishings

Residents will be charged for any missing or damaged furniture at the end of their occupancy period. Removal of furniture, equipment, or fixtures in common areas is forbidden, as they are intended for use by everyone. Putting nails or any other decoration on the walls of a room, including the door to your room, is prohibited.

Smoking

Smoking is not allowed on the premises of the Residence Hall. Violations should be reported to the Residence Hall staff, and violators will be subjected to disciplinary action.

Procedures

Conflicts

In addition to upholding the residence policies and regulations, co-operative living is essential among residents. This begins with roommates, as they have an immediate impact on a resident’s daily life. Should a resident find himself/ herself in a conflict with a roommate or neighbor, it is recommended to first approach the individual to attempt an amicable compromise while bearing in mind that each resident has their own lifestyle and values. If a resident’s attempt to resolve the conflict fails, he/ she should contact their Residence Hall Supervisor for assistance.

Keys

Keys are issued to residents during the check-in process. Residents should lock their door every time they leave the room. The university is not responsible for any loss or theft from a resident’s room.

Residents should report lost keys to the Residence Hall office immediately. A fee will be assessed to change the lock and make new keys each time a key is lost. It is a violation of university policy to duplicate any university-issued key.

Moving In Procedure

The Residence Hall opens two days before classes begin. Residents must always inform the Residence Hall Supervisor of their exact date of moving in and should check-in and out of the Residence Hall in person. During check-in, residents must complete a room inventory form upon receiving the keys.

Moving Out Procedure

It is important to follow proper move-out procedure:

  • Inform the residence hall office for check out
  • Accompany the Residence Hall staff during the room inspection. Any damage will be noted on the check-out form and charges will be paid immediately.
  • Return the keys

At the end of the academic year, if a resident is returning to the Residence Hall as a resident for the upcoming academic year, they can store their belongings in the Residence Hall’s storage area. All stored belongings being stored here should be packed and labeled with the student’s name and contact information.

If a resident is not a returning to the Residence Hall as a resident for the upcoming academic year, they must vacate within 48 hours of their last final exam. The Residence Hall is not responsible for any belongings left in rooms or storage areas past a resident’s move-out date. Items not removed on time will be removed and disposed of.

Room Changes

Residents who wish to make a room change should contact the Residence Hall Supervisor. Residents changing rooms must follow standard check-in and check-out procedures. Room changes are subject to availability and can not be guaranteed.

Vehicles and Parking

Parking is not available for students at the Beirut campus.

Services

Cafeteria

The campus cafeteria offers a diverse menu, and has the following hours of operation:

  • Monday-Friday from 8:00 a.m. to 5 p.m. (Fall & Spring semesters)
  • Monday- Friday from 7:30 a.m. to 3 p.m. (Summer semester)
  • The cafeteria is closed during holidays.

There is a variety of shops and restaurants located near the campus which cater to the needs of residents.

Cleaning

Room cleaning is scheduled on a daily basis. Linen is changed once a week.

Daily housekeeping service is provided to all common areas (except Sundays and holidays).

Residents are expected to keep their assigned room, corridors, kitchens and common areas reasonably neat and clean at all times. Dishes should be washed immediately otherwise a resident will lose their kitchen privileges.

Regular spot-checking by the Residence Hall staff will be done to ensure compliance to rules by residents.

Illness and Injury

Any medical emergency must be directed immediately to any Residence Hall staff member.

Laundry Facilities

Laundry machines are available. Residents must provide their own laundry detergent. 

Maintenance and Repairs

Residents should report any maintenance problems or safety hazards immediately to the reception desk.  Attempting to fix a broken device or furniture is not permitted.

Rooms

Rooms are nicely furnished with a bed, bed linens and a bed cover, a desk and chair, cupboards, a safe box, a fridge, TV, internet connection, and a telephone. All rooms are air-conditioned throughout the year. Students may bring their own personal belongings such as radios, computers, dishes, and cutlery. All rooms have a private bathroom. (Capital Suites, Men’s dorms).

Capital Suites Rooms Telephone Extensions

Room Ext. Room Ext. Room Ext. Room Ext.
Supervisor’s Office 3202 501 3214 701 3226 901 3238
3200 502 3215 702 3227 902 3239
303 3207 503 3218 703 3230 903 3242
401 3208 601 3220 801 3232 1001 3244
402 3209 602 3221 802 3233 1101 3250
403 3212 603 3224 803 3235

Security

CCTVs

All the common areas, which include Residence Hall hallways, the lounge, common rooms, elevators, and parking are under CCTV surveillance.

Fire Extinguishers

Fire extinguishers are installed on each floor of the Residence Hall. If an extinguisher is maliciously discharged by a resident, a fee for refilling the extinguisher and for any required clean-up will be assessed and may be charged to the resident. Any required disciplinary action will be taken.

Room Entry and Inspection

Authorized university personnel may enter the residents’ rooms only upon the resident request to perform maintenance, housekeeping or IT functions.

University personnel will not enter a resident’s room without the resident’s consent unless there is a reason to believe that a situation exists which may jeopardize the health, safety, and welfare of the Residence Hall or that may cause damage to a room or its furnishings.

Residence Hall staff may randomly do spot checks of resident’s rooms to make sure that residents are complying with the rules of the Residence Hall.

Safety Training

All new students MUST attend the safety training held at the beginning of the Fall semester.

Security

The security staff is available 24-hours-a-day, 7-days-a-week including holidays and semester breaks, in order to provide a secure environment in the hall. Residents are required to keep their doors locked, to secure their valuables under lock, to keep the exit doors secured, and escort their guests at all times. Residents must report any unusual circumstances to the Residence Hall staff immediately.

FAQ

What is the university’s housing policy?

All LAU undergraduate full-time students are entitled to on-campus housing subject to availability. As space is limited, students who wish to live on campus must submit an application for housing. See Applying for housing for more information about the application process and Housing fees for the cost of housing.

How are the rooms assigned?

The residence halls administration is responsible for all room assignments. To the extent that it is possible, students’ preferences for roommate and room type are taken into consideration.

Available spaces are allocated to students based on following:

  • Priority 1: Returning students: They have priority in room assignments
  • Priority 2: Transfer students: After the returning students, transfer students are assigned.
  • Priority 3: First-year students: Eligibility for housing is determined on a first-come, first served basis.

Can I choose my roommate?

Yes, usually. If you and a friend wish to room together, you should both indicate this on your housing application. The residence halls administration will try to accommodate your preference. If you don’t have a roommate in mind, let the residence halls administration know about your interests and lifestyle so that they can select a suitable roommate.

When do the residence halls open and close for the semester?

The residence halls open two days before classes begin and close two days after finals.

What meal plan options are available?

There are no meal plans available in the halls. 

What should I bring?

Do  bring:

  • Towels, toiletries and bath accessories
  • Hairdryer
  • Kitchenware (plate, mug, pan, pot, utensils…)
  • Kettle
  • Computer
  • Shaver
  • Detergents (laundry and dishwashing)
  • Kleenex
  • Hangers

Do not bring:

  • Arguileh
  • Flammables
  • Candles, incense
  • Gas stove
  • Halogen lamp
  • Heater
  • Iron

What are the curfew hours?

The outer doors of the residence halls are open from 6:30 a.m. until 12:00 a.m. (midnight) daily, except for Friday and Saturday nights when the closing time is 2 a.m. If you wish to be exempted from the curfew, you are required to submit a permission of outstaying form. This form must be signed by the parent or legal guardian in person and submitted to the residence hall supervisor.

How is security managed in the residence halls?

All the entrances of the residence halls are controlled 24 hours a day by security guards, and the common areas (hallways, lounges, common rooms, elevators, parking) are monitored by closed-circuit television (CCTV). A resident assistant is always on call in the hall, and a night attendant is available in the evenings.

To avoid theft of your personal belongings, you should never leave the door of your room open or unlocked, even if you’re only stepping out briefly and always keep your valuables in a locked and secure place.

What can be done if I don’t like my room assignment?

You should know that while every effort will be made to reassign you to another space, we cannot guarantee re-assignment.

If roommates have differences, can room assignments be changed?

If you have difficulties with your roommate, you should first discuss the problem with him/her and attempt to reach an amicable compromise, keeping in mind that everyone has his/her own lifestyle and values. If the attempt to resolve the problem fails, ask the residence hall supervisor for assistance. If, ultimately, you find that you and your roommate are not compatible, efforts will be made to re-assign rooms.

How often are rooms cleaned?

The housekeeping ladies will clean your room and the public areas on daily basis (except Sundays and holidays). Nevertheless, you are expected to keep your room, corridors, kitchens, and common areas reasonably neat and clean at all times.

Can I make phone calls from my room?

No, only internal calls can be made.

Where can I do my laundry?

Washers and dryers are available in all residence halls; you must provide your own cleaning supplies and must fill the available log sheet before using the washer and/or dryer.

Am I allowed to bring guests to stay overnight?

As a policy, all guests must leave the dorm premises by 10 p.m. If you wish to receive an overnight guest, you must send an email to the residence hall supervisor for approval at least 1 working day in advance. 

Am I allowed to keep my stuff over the summer?

Storage is not available during the summer. 

Undergraduate Applicants

Deadline to Apply for Admission

  • Spring 2019: November 30, 2018
  • Regular Fall 2019: January 31, 2019
  • Late Fall 2019: July 15, 2019

Deadline to Apply for Financial Aid 

  • New students for Spring 2019: Oct.1 -Dec 4, 2018
  • New students for Fall 2019: April 15, 2019

Online F.A. Application
Federal Loans for U.S. Students

 

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